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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).

  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.

  • Where available, URLs for the references have been provided.

  • I ensure that the document submitted is as per the prescribed template that is included in the author guidelines.

  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.

  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed. This means that I will ensure that all and any reference to myself, other authors and our institutions have been removed for the review process.

  • This article has been put through Turnit In and included is a Plagiarism report
  • I will ensure that once the review process is complete I include my and other author and instution information as prescribed by the template provided.

Author Guidelines

View this template

The format of a typical manuscript depends on the type of article (see table 1). However, all manuscripts have to include the following:
• Letter to the editor
• Title page inclusive of:
o Title
o Author names and affiliations
o Corresponding author
• Abstract
• Keywords
• Acknowledgements
• Text
• References
• Tables and figures

Table 1: Usual headings for different types of articles


          Research article

Review article

Policy brief

Introduction and problem statement


Context and importance of the problem


Background to the problem and literature review


Policy issues


Aim and objectives

Review question  and objectives

Summary and analysis of research or evidence


Methodology, including design, sampling, data collection and analysis

Methodology or structure



Ethical issues

Main findings or conclusions






Conclusion and recommendations


Conclusion and recommendations




Title page
Title: The title should indicate the focus of the article in as few words as possible, and should not exceed about ten words. Should be concise and informative and avoid abbreviations and formulae where possible.
Authors information: For each author the following information should be provided: first name, and other initials and surname in this order; highest academic qualification; institution to which the person is affiliated and the position held; city in which the institution is situated; email address(es).
Corresponding author: Indicate to whom correspondence should be addressed and provide telephone number (add the country and area code), fax number and full mailing address. Clearly indicate who will handle correspondence at all stages of refereeing and publication, and post-publication. Contact details must be kept up to date by the corresponding author.
Contributions of authors: Indicate how each author contributed to the conceptualization, execution, writing and revision of the article.
Acknowledgements: Briefly acknowledge assistance either financial or other. Collate acknowledgements in a separate section at the end of the article before the references and do not, therefore, include them on the title page, as a footnote to the title or otherwise. List here those individuals who provided help during the research, e.g. providing language editing, technical editing, writing assistance or proof reading the article, etc.

The abstract should be concise and clear. Each article should be accompanied by an abstract of no more than 300 words using the following structure:
a. Purpose
b. Methodology ( in research articles)
c. Results ( in research article) OR body of the article (non-research article)
d. Conclusions and recommendations

Key words
Authors have to list three to six key words to facilitate literature searches. Using Medical Subject Headings (MeSH) thesaurus or the Cumulative Index for Nursing and Allied Health (CINAHL) is recommended.

Graphics are expected to be limited to tables, text boxes, and figures, created through standard word processing formats. Tables are usually limited to five per article.
Authors may address a motivation for more words than those listed above to the Editor.

The Revised Harvard method of referencing is used. See Open Journals Publishing for these guidelines.

Within the text the authors’ names should be listed, followed by the date of publication in chronological order, e.g. (Mokgokong & Buys 2003; Qwabe, 2001, Zulu, 1999). Where there are more than three authors, one name followed by et al. will suffice in text, but the full reference should be provided in the reference list, e.g. (Malan et al., 2000). Page numbers should be provided in the text for all direct quotations e.g (Qwabe, 2001, p.54).

References in the reference list are listed alphabetically and not numbered.

Article: Authors’ surnames and initials, year of publication, title of article, name of journal in full, volume and issue number, and first and last page numbers.

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